Officer Reports-
Vice President: thank you to everyone who came to the swim meet, look at the excel sheet because he wants us to try to go to some basketball games
Academic Affairs:. Had a meeting this morning with Academic Advising Support and Retention committee, awkward angst about how to refrain faculty senate committees, 2 retention committees, looking for a better way to work together with the 2, retention committee wanted to see if senate was interested in and wanted to give ideas about a mental health event, faculty concern is mental health and students not reaching out
Finance: andrews swipes should be working now
Student Affairs: a lot of us have filled out the sheet about Compassion International, we have $49 per month (1 kid plus extra) if anyone is still interested, please fill out the form
Judicial Affairs: no report
Residence Life: had 5ish meetings this week about Res Life, student satisfaction survey went out today so fill it out (in Eagle Mail email, not separate email), after a meeting with Kim, she sent us a message, apologizing for the last meeting and asked that senate goes about the survey in a different way going to have continuing conversations with Kim and res life office, pilot program for card access for commuter students, Res Life will be collecting data on how on campus students feel about commuter students having swipe access to dorm buildings, regarding alcohol paraphernalia policy, administration gave us their wording and he is meeting with res life to complete this policy, their wording excludes decorative glassware, MLK day of service, we are wanted there, housing applications for next year on Feb 3rd so do it ASAP
A.B.C.: no report
Senior Class: gonna start reaching out to faculty and staff, also gonna start choosing commencement speakers, sat with a board member for drug and addiction services, app called Ashland Healthy Mind; using this to combat the issues around mental illness, download the app and look through it because the office need student feedback
Junior Class: no report
Sophomore Class: follow up email was sent out to the sophomore class, if there is anything you want sent to the sophomores, let them know
Freshman Class: sending out a newsletter, emailing people about FSS and orientation
Advisors:
Dr.Pool: sign up sheet for the Columbus visit; Rick Warren said this, disconnect daily, withdrawal weekly, abandon annually
Kaylin: coming up with communication plans and admin stuff that needs taken care of, college of ed people doing field, your forms are due thursday
President: welcome to week 3, follow up about the form; people asking her about the form and how to fill it out, tell people to fill out the student satisfaction survey, submit their complaint to the AU website or talk to them about their complaint, working with Dr Pool on a new form and better execution of it, easier to track this in writing on a form; we have been asked to participate in Future Eagle Days (Feb 15th and Mar 21st), exec had board meetings this week, download Ashland Healthy Mind
Old Business:
Justin: resolution 012120-02 2nd read:
Voted, passed unanimously, no abstentions
Justin: resolution 012120-03 2nd read:
Josh; question, what has been reported to ABCC in the past
Matthew; answer, ABCC did not have access to what is being funded
Jacob N.; question, do they only have to submit info if the president deems in necessary
Justin; answer, yes
Isaac; comment, he has served on ABCC before and all that was done was allocating funds, no info on what money will be used for, question, size of budget
Matthew; answer, 6 digit figure
Nathan; cosponsor, comment, tennis club exists and gets money, they reserve Mac Court on mondays but don’t show up
Jacob B.; question, allocation done in committee?
Matthew; answer, yes
Jacob B.; question, why do they appear to the full senate
Justin; answer, in case anyone wants to serve on the committee, also as a pressure to spend money wisely
Matthew; answer, ABCC doesn’t pass the budget, senate does
Jacob B.; question, why does the president have the power vs the ABCC chair
Justin; answer, if it’s a separate person, it is more serious, again as a pressure
Dana; clarification/question, international club had to document every event and how much was spent, how is this different
Matthew; answer, gives senate access to the info
Dana; comment/question, when applying for funding, it was hard to remember all events, can an email go out to tell presidents of clubs to keep track
Justin; answer, ABCC chair can set that procedure, this is just for senate having the info
Matthew; clarification, will send out to presidents about that
Josh; cosponsor
Jacob B.; suggestion, president and ABCC chair?
Justin; no problem with the change, friendly
Nathan; comment, seems redundant
Dr. Pool; comment/suggestion, process happens once a year, beginning: asking them to say what they plan to do, end: asking them what they did
Matthew; comment, can bring that up to Nicole
Jacob N.; suggestion, grant based system of funding
Matthew; comment, him and Sabrina talked with Nicole about that, no language about that in the constitution, working on changing that
Sabrina; comment, Nicole said this could happen this semester but then spending freeze happened
Dr. Pool; comment/clarification, spending freeze doesn't affect student orgs
Sabrina; comment, still talking with Nicole on how she feels
Josh; motion to vote
Nathan; second
Voted, passed unanimously, no abstentions
Justin resolution 012120-04 2nd read:
Voted, passed unanimously, no abstentions
New Business:
Jacob N. resolution 012820-01 1st read:
Nathan; question, would the responsibilities for VP go into effect immediately
Jacob N.; answer, yes
Jacob B.; cosponsor
Jacob N.; comment; Dr.Pool suggestion regarding a spreadsheet for resolutions to be organized
Nathan; motion to table
Josh; second
Voted, approved to table, no abstentions
Dr. Pool; question/comment, possible for stats on resolutions passed so far
Jacob N.; answer/comment, if we pass a resolution under someone's jurisdiction, it is our responsibility to send it to them, we want to continue with the success of resolutions
Nathan; comment, can put something together
Sabrina; clarification, not coming from a place of feeling neglected
Dr. Pool; comment, uses the word ignore
Jacob N.; clarification, more intended for people to know this won’t happen
Sabrina resolution 012420-01 1st read:
Justin; question, if the president were to send something out to the full student body, would they need another senator to approve
Sabrina; answer, yes, so if I wanted to send something to the sophomore class, get sophomore reps approval
Reina; question, how will the affect social media posts
Sabrina; answer, just send them to the president
Josh; concern/ question, hates this, puts too much power in one seat, how many problems have we had and what is the point
Sabrina; answer, only 1 problem but ensuring it won’t happen again
Josh; concern, seems like an overstep
Ruby; cosponsor, comment, we shouldn’t have this issue and this is ensuring it won’t
Schuyler; amendment/suggestion, comma
Sabrina; friendly amendment
Isaac; comment, disagree that it gives president too much power because if it is not approved, the full senate can overturn
Nick; comment, as of right now can pretty much send whatever you want
Jacob N.; amendment/suggestion and concern, add “formal”
Sabrina; friendly amendment
Katy; comment, it is a lot of power but it is reflective of the responsibility
Shelby; question, if her and Paul were to send out an email to seniors, that would need to be run by the president
Sabrina; answer, yes
Paul; question, what about to an individual
Sabrina; answer, no
Shelby; question, what is a large group
Sabrina; answer, discussion to be had
Nathan; comment/answer, official documentation should be run by president
Shelby; question/ concern, we emailed 4-5 seniors about commencement, what about that? A lot of vagueness
Sabrina; answer, excludes that
Nick; comment, class responsibilities should be independent, senate should not have power over class officials
Reina; question, how does this pertain to updating webpage
Sabrina; answer, do we want to add this
Matthew; comment, all things on website are approved by senate
Dana; comment/ question, time limit for president to approve/disapprove
Sabrina; answer, inclined to say 24hrs
Josh; concern, why does the president have the right to control what people email to their constituency
Sabrina; comment/ answer, tricky because she trusts everyone, this is in response to what happened and it could've been prevented had she seen it, this is why senate can overrule what president says
Katy; question, how official does the approval need to be
Sabrina; answer, email
Ashley; comment, you should trust us enough to send an email but at the same time it is hard to tell someone they can’t send an email
Nick; comment, difference between official senate correspondence and correspondence between senator and constituency
Nathan; comment, this isn’t to control every single thing each senator send out, this is for official senate correspondence
Sabrina; comment/clarification, what Nick is saying is opposed to this resolution
Nick; comment/clarification, the form that was sent contained full senate communication
Sabrina; comment/clarification, again this is meant to include anything the sophomore rep sends to the sophomore class
Jacob N.; comment, goal should be to go over the wording and take Nick’s concern
Josh; comment/concern, this is a restriction of the ability to speak freely
Katy; motion to table
Nathan; second
Voted, approved to table, no abstentions
General Concerns:
Ashley; senior apt safety checks without 24hr notice and confiscated things without notification
Jacob N.; clarification on Ashley’s concern; because senior apts don’t have an RA in the building, the AC is supposed to communicate this is RA’s, res life was very upset about this, Kim said that the res life office needs specifics, not pursuing conduct because of breach of procedure
Ashley; concerns with interaction between Senior apts and RA’, confusion as to what we can and cannot have, maybe candles should be allowed
Jacob N.; you can work to change that policy
Matthew; question for Jacob N.; who is supposed to communicate
Jacob N.; answer/ clarification, ACs, res life is trying to solve this issue
Isaac; clarification on this issue, he is an RA in clayton, normally the email is sent out by ACs about when the checks will be done, this time the email only said a time frame and did not instruct RAs to send an additional email, some did, some didn’t, RAs were never told about it, only thing that was taken were candles, insurance company does not insure fires started by candles so that policy cannot really be changed
Jacob N.; comment, diffusers are allowed
Shelby; comment, used to be an RA in clayton, this was never an issue in the past, the answer of a miscommunication is not a good excuse, it was made very clear that you must send 24hr notice
Nathan; comment, this is not the first time, illegally entered his room last semester
Jacob N.; comment, situations were different, also he sent those emails because the AC told him to, res life is not happy about this
Ashley; concern, when they did checks, it felt like they were looking for things on purpose, some are at the point where sorry is not good enough
Sabrina; comment, people outside of res life are frustrated because the last time this happened, we were told it will not happen again
Jacob N.; comment/question, shocked that this has happened again, would it help if he tells res life that the email did not make people feel better and that they tell him the new procedure
Ashley; answer, yes because people feel like nothing is being done
Sabrina; time limit 2 mins
Shelby; comment, every AC is different but this means that we need to better train the ACs
Dr. Pool; comment, the procedure is in place to notify when a mistake is made, we made sure that there will be no conduct from this, we will make sure senate sees the actual procedure
Sabrina; if senate wants to be aware of this, we can ask Jacob for updates and we can revisit
---new concern---
Nick; one of the senior apts had a roommate move out and res life told them to find a new roommate or they will be kicked out of the apt, something that was discussed last semester as well, understands the policy but res life should keep a list of people living elsewhere so when this happens, the people in the apt know who to contact
Isaac; comment, great thing to put on the housing form
Jacob N.; great idea and something we should do, let him know if you want to work with him on this
Sabrina; question, any suggestions for what she should do for now
Kaitlyn C.; they found a 4th roommate
Ashley; change this to show on the housing form
---new concern---
Rebecca; put in a request for transcripts and paid for them not through student account, was told that her transcripts are withheld because she is on a payment plan with the university
Katy; comment, complaint that she has heard before
Nathan; similar concern, he has not been able to register for classes due to payment plans as well
Nick; comment; something that has come up before, committee was reviewing academic performance and cannot have specific info accessible due to FERPA, work with Jacob B.
---new concern---
Maggie; every time she goes to the women’s restroom in the student center and each stall is a mess
Rebecca; some stalls in the student center women’s restrooms don’t lock
Schuyler; CFA 2nd floor women’s stalls dont lock and there is always a mess on the floor
---new concern---
Justin; printers not working in student center again and each time with a different error (he submitted a ticket)
Sabrina; her and Jacob had an issue where it said the printer did not exist
Jacob N.; print settings aren’t communicating with each other
Yosola; concern, flyers that say 10:1 for color printing in library
Jacob B; question, where are they
Yosola; answer, 1st floor of library
---new concern---
Schuyler; question, is someone working on Blackboard?
Nick; answer; kind of, something that is in preliminary discussion, we have to slowly phase out the old and slowly phase in the new, in regular communication with the company that runs Bb
Schuyler; concern, phone app crashes frequently
Nick; comment, will clarify this concern to the committee
---new concern---
Josh; student satisfaction survey, only shows a pdf
Maggie; only a link to a pdf of a flyer
Josh; the set up is very janky
Ashley; recalls a separate email
---new concern---
Justin; student almost got hit by another car while crossing
Katy; almost was hit on same crosswalk
Jacob N.; townies don’t stop and like to yell and will try to kill you
Josh; people over the age of 50 in this community do not care about or respect crosswalks so be careful
Announcements:
Katy; kick things with Nestle on tuesdays at 7, scream at flag with Philosophy club on wednesdays at 11:55
Jacob K.; thursday at 3:30 ethics discussion
Nick; Phi Alpha Theta membership drive, contact him for more details
Jacob B.; state senate primary at 6 on wednesday, feb 5th in the chapel
Katy; motion to close
Meeting Closed at 11:21p
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