Officer Reports-
Vice President: went to EMM board meeting, replaced our financial aid legislative system, new director of admissions Ray Blair starts on Feb 10th, Judy Molholen (probably misspelled) new director of retention, she will be focusing on diversity, walk-on athletes, and conditional admins, currently looking for VP of EMM, green light to start building a new AU website, they are in the process of finding out the cost of it, we have an AU tik tok @goashlandeagles, compared to last year we are down 10 deposits but up from 2 years ago, spring retention rate is at 88.6% but goal is 90’s, inquiries from students are up 300% from last year, international enrollment is stable, correctional facilities is continuing to expand headcount and hours, EMM making progress in a lot of good areas, rising trend of students not going to college is something they are working on combatting, meeting with Brethren Care Village went really well, passed out a volunteer application form for everyone to fill out, there are a lot of different areas they need help in, he is getting their events calendar so we know what they need and they have shifts of only 45 mins- an hour, getting more info soon, let's try to get to a sporting event in the next two weeks
Academic Affairs:.last Thursday he attended the academic affairs board meeting. He mentioned the disagreement between faculty and administration about how to operate the college of adult studies,. And they have come up with a list of issues they need to work on and created committees to work on them about less animosity about the adult studies program, committee passed a resolution so that the Provost has control over that college as well, reporting that the colleges are doing well, faculty had concerns about the spending freeze regarding program planning and assessment, Kaylin from grad senate had concerns about the writing center only having 1 person there for grad senate
Finance: deferred maintenance backlog, significant donor interest for the fieldhouse, working on the correctional facility, budget seems okay considering the spending freeze
Student Affairs: board meeting for the student life committee, career services is launching a new program for internship opportunities, they are guaranteeing that if you speak with them that you will have an internship before you graduate, Christian Ministry office has a new Executive Director, Charles Neff, 2 new counselors starting this semester, assistant director of Rec Services resigned, they are searching for someone to fill the position to hopefully start this summer, 214 Participants for the 5K Fun Run And collected 350 pounds of food for associated charities, Kim Lammers was promoted to Assistant Dean of Students and Title lX coordinator, 10 additional cameras were recently purchased for parking lots and Kates gym, alcohol violations dropped 28%, new volunteer services time off policy that gives faculty and staff 8hrs paid off to volunteer, verteran military facility grand opening is planned for May 8th, resolution for the amendment to the social issues policy was denied by the board after a long discussion with little progress
Judicial Affairs: no report
Residence Life: he sat on the financial committee board for Jacob B, , his committee is going to continue working on salvaging the relationship between res life and students
A.B.C.: meeting with Nicole on friday about the funding side of Engage, looking into ways to let the student body know how to find Engage
Senior Class: starting to get people together for commencement
Junior Class: no report
Sophomore Class: no report
Freshman Class: main focus is on FSS and including honors students in that, the honors have their own FSS but it is lacking in vital info regarding degree planning and academic advising
Advisors: Dr Pool; new strategic plan is in the works, let Sabrina know if you are interested, planning a reception for Christian Ministry, we need to continue to work together to figure out what systems of collecting student feedback will work best
President: sign up sheet for Future Eagle Days, Judy Molholen will join us next week, let her know if you’re interested, institutional advancement committee board meeting, look at the website, they have videos of student stories, passed a resolution from the faculty senate to name Patterson Lab 200 after Dr. O, he was awarded a mentor award, Committee deals with big donor gifts, 50 mil endowment, Kates is getting a new hall of fame, they are trying to get a new softball field, working on getting an ROTC program partnership with OSU Mansfield, 6 points in order for the campaign, endowment, faculty support, veterans, athletics, campus beautification, annual giving, at the larger board meeting Dr Bonfilglio spoke very happily about the situation with faculty senate and the university, student academic grants were released the morning of the meeting, she let the board know that the denial of our resolution was disappointing and how it affects the mood on campus, discussions regarding shared governance about faculty administrative relationships, conversation about how important it is to have students involved in governance conversations
Old Business:
Jacob N.; resolution 012820-01 2nd read:
Voted, passed unanimously, no abstentions
Sabrina; resolution 012420-01 2nd read:
Josh; question, explain how this upholds the rights of student governance
Sabrina; answer, because it is not overseen by someone outside of the senate
Josh; question, who would be enforcing this legislation
Sabrina; answer, same protocol for any other break of the rules
Josh; question, would it make more sense to stick with the policy that is already in place
Sabrina; answer, because there was no policy in place
Paul; question, how many people saw the form with the survey before it was sent
Jacob N.; about 6 saw what it was
Paul; question, it still went out?
Jacob N.; most who saw it did not see it as “ready to be sent”
Reina, question, with people seeing it, wasn’t there the intention that it would be sent
Jacob N.; answer, the intention was not that everyone gets it as a survey, it was to send it as an issue presents
Reina, question, was this made known to the 6
Jacob N.; answer yes but we were also working on other things
Jacob B.; clarification as one of the 6, he just glanced at it and said “this is a good idea”
Jacob B.; opinion, expansion of presidency power, he does not like this because we are each elected to uphold certain responsibilities
Schyuler; opinion, agree with Jacob, this is an infringement on individual senators right of student governance and free speech, also kind of hates it
Shelby; opinion/concern, still have same issues, she would like to see specifics on certain language in it, Question; would we have to wait a week to overrule the president's decisions
Rebecca; opinion, agree with Schyuler and Jacob, she trusts Sabrina but she can’t trust the next president to not abuse this
Justin; opinion, seems to be an overreaction of the 1 time incident, would rather see a recovery strategy
Nathan; opinion/comment, agree with Jacob and Justin, there are a lot of subjective things and grey area, the purpose of the constitution is to have black and white themes so we know how to run the senate, a policy like this is redundant because this policy won’t actually solve anything
Isaac; opinion, would be more in support of adding a clause to the constitution that explains how to handle a future event
Nick; opinion/comment, agree with Isaac, the real issue was that this looked like something from the senate as a whole
Josh; opinion, agree with Shelby, communication is time sensitive when coming from senators, no one should have the power to control how a senator communicates with their constituency
Katy; motion to vote
Voted, denied, one abstention
Nick; comment, when it comes to accountability, we should want to have someone check over but it doesn’t need to be a hardset policy
Nathan; comment, overall the mistake was only seen by 6 people out of 40
New Business:
Nathan; motion to move into executive session
****executive session discussion****
Sabrina; comment, want to address that she believes there is a difference between a spokesperson and someone who is in control
Sabrina; Connor
Nick; cool, funny, smart
Paul; question is he in a fraternity
Sabrina; which one
Justin; Phi Kappa Psi
Katy; how many Phi Psi’s
Matthew; 9
Mike; motion to vote
Voted, approved, one abstention
Nathan; motion to move out of executive session
Connor appointed to FSL rep!
Sabrina; resolution 020420-01 1st read;
Dana; question, timeframe of when senators would have to approve/deny
Sabrina; answer, gets tricky because only 2 need to approve
Schuyler; clarification/suggestion, didn’t realize that it meant only 1 other person
Nathan; comment/ suggestion, interesting resolution because misuse of the AU seal is an actual problem, would suggest to make a policy that senators are not allowed to use the AU seal, we must use the senate seal
Paul; comment, should go through the exec board
Jacob N.; comment, might be difficult but it isn’t a bad idea
Jacob B.; question what is publication
Sabrina; answer, mainly emails, flyers
Jacob B.; question, social media? This reads as ANY publication by a senator
Justin; question, what does approval mean
Sabrina; answer, accountability
Shelby; question, takes time to get approval and could interfere
Nick; comment, should be a difference between individual senators communication vs whole senate communication
Kaitlyn; comment, agree with Nick
Jacob B.; comment, we all have email signatures which makes everything “official senate communication”
Kaitlin; question, couldn’t I just find someone who agrees with me
Sabrina; answer, technically yes and she will decide if she likes that
Nathan; comment, we should scrap this and write a resolution about the seal
Katy; comment, agree with Nathan
Nick; comment, constituency trusts senators with certain responsibilities
Reina; comment, this has a major effect on PR
Josh; comment, agree with Nathan
Schuyler; comment, see Reina’s point, this effects time for PR, we would need to make special parameters for PR
Kaitlyn; comment, this inspires better communication among senators
Nick; comment, certain degree of freedom for our PR person that we elected
Jacob N.; comment, we could draft more bylaws for the PR, the resolution threatens free speech
Nathan; comment, will put a clause about the PR when writing new resolution
Jacob N.; comment, if this resolution would have passed last semester, this incident still would have happened
Emma; change the top of minutes?
Sabrina; answer, yes
Nathan; motion to table
Voted, tabled
General Concerns:
Katy; student satisfaction survey didn’t go out to commuters
---new concern---
Dana; someone wanted to live off campus but turns 22 in November, she was denied even though her mother was going to live with her
---new concern---
Nathan; several students having trouble swiping into 2nd floor of andrews
Jacob B.; keeps having trouble
---new concern---
Ashley; showers in senior apts flooding
---new concern---
Josh; front door to clayton sometimes doesn’t open because of the sensor
Jacob B; sensors can be untriggered and it takes a minute to trigger it again
Isaac; if you walk to slowly or coming from the stairs at too sharp an angle it won’t work
Cassandra; watched someone just pull the door and it opens
Jacob N; a lot of doors do that so if you see someone do this, yell at them because doing that makes the locks weak
Schuyler; big safety hazard for fires
Matthew; no expert on doors but he thinks that the sensors get disengaged when fire alarms go off
Dr Pool; not sure if ours work this way
Sabrina; Jacob can follow up
Josh; door seal is magnetic so people can just pull it open, that can break the doors
Jacob N.; yell at them
---new concern---
Shelby; ticket filled out about flood lights being out along sidewalk by apt B and C
Announcements
Nick; Pi Sigma Alpha, poly sci honorary interest meeting
Jacob N.; Phi Alpha Theta and YAL hosting an event about the constitution
Reina; Delta Zeta selling scrunchies in the student center
Dana; ISS taking a trip to snow trials
Katy; Tue at 7pm, kick things with Nestle, wed 11:55 scream at the flagpole
Jacob B.; state senate primary debate, wed in chapel @ 7, Phi Delta Theta having event on Feb 27th bball tournament, Alpha Phi @ bdubs wed, conference with 3600 undergrads, don’t underestimate the community we have here
Schuyler; Feb 10-14 is commuter appreciation week
Nathan; motion to close
Meeting Closed at 11:10p
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